Admissions & participation policy

COSMETOTEST ADMISSIONS & PARTICIPATION POLICY

Last updated: 22 July 2026

ELIGIBILITY & ACCESS

Professional access only

Attendance is restricted to professionals and organisations with a direct connection to preclinical and clinical cosmetic testing, R&D, or associated industries. The organiser reserves the right to refuse admission to anyone who does not meet this requirement.

Badge & identity

Only pre-registered badge holders may attend. Badges are personal and non-transferable. Attendees may be asked to present a photo ID matching their badge at any time. Anyone unable to do so may be refused entry without compensation. Altered or fraudulently obtained badges are immediately void.

Minimum age

No one under the age of 18 may attend without the prior written approval of the organiser.

REGISTRATION & PAYMENT

Confirmation

Registration is only confirmed upon receipt of the confirmation email from the organiser and full payment of the applicable fee. Prices are stated in euros (HT and TTC) and may vary depending on the registration date.

Payment methods

Payment is accepted by bank card, bank transfer, or cheque (drawn on a bank domiciled in France). Full payment is due at the time of registration.

CANCELLATION & REFUND

Right of withdrawal - 14 days

In accordance with French consumer law, participants have 14 days from the date of registration to exercise their right of withdrawal and request a full refund, provided the event has not yet taken place. Refunds will be processed within 14 days of receipt of the withdrawal request.

Cancellation by the organiser

If the event is cancelled or postponed for any reason other than force majeure or the participant's own actions, the organiser will notify participants as soon as possible. Registered participants may request a full refund in writing, which will be processed within 14 days.

Force majeure

The organiser may change the venue or postpone the event in cases of force majeure (as defined by French law). In such cases, no compensation will be owed to participants for travel, accommodation, or other ancillary costs.

CONDUCT & ON-SITE RULES

Photography & recording

Official photographers and video crew will be present throughout the event. By attending, participants authorise the organiser to use their image and likeness for archival and promotional purposes. No attendee may photograph or record sessions without prior written permission from the organiser.

Badge scanning & data sharing

By allowing their badge to be scanned by an exhibitor, attendees consent to the sharing of their name and contact details with that exhibitor for follow-up purposes. Attendees may decline badge scanning at any time.

Prohibited conduct

Canvassing, leafleting, demonstrations, or any activity likely to disrupt the event are strictly prohibited. The organiser reserves the right to remove any attendee whose behaviour is deemed inappropriate, without refund or compensation.

Personal property & liability

All personal belongings are brought to the venue at the attendee's own risk. The organiser accepts no liability for loss, theft, or damage to personal property. Attendees are advised to arrange their own travel and health insurance.

DATA PROTECTION

Personal data

Personal data collected during registration (name, organisation, email, professional profile) is processed by Skinobs for the sole purposes of managing event registration, communications, and post-event follow-up. Data is retained for 2 years after the event unless participants consent to re-use for future events. Participants have the right to access, correct, and delete their data by contacting contact@skinobs.com.

This policy is governed by French law. Any dispute will be submitted to the competent courts of France. Mediation is available as an alternative to litigation.

BOOKING & CONFIRMATION

Stand order

Stand bookings are formalised by a signed order form and a deposit payment. The booking is only confirmed upon receipt of both. The organiser reserves the right to refuse or cancel a booking that does not comply with the event's eligibility criteria.

Payment schedule

A deposit of 50% is due upon signing the order form. The balance is due no later than 30 days before the event. Prices are stated in euros (HT and TTC).

CANCELLATION BY THE EXHIBITOR

Cancellation schedule - non-refundable tiers

Cancellations must be submitted in writing to the organiser. The following schedule applies:

• More than 90 days before the event: 100% refund of amounts paid
• Between 90 and 30 days before the event: 50% refund
• Less than 30 days before the event: no refund

ON-SITE OBLIGATIONS

Setup & breakdown

Exhibitors must set up and dismantle their stand within the time slots allocated by the organiser. Failure to comply may result in additional charges or the stand being cleared by the organiser at the exhibitor's expense.

Insurance - mandatory

Exhibitors are required to hold a valid liability insurance policy covering all equipment and materials brought to the venue. Proof of insurance may be requested by the organiser before the event.

Venue rules

All exhibitors must comply with the internal rules of ENS-Lyon Auditorium Mérieux, including safety and fire regulations. No food, beverages, or materials may be distributed outside the exhibitor's allocated stand area without written approval from the organiser.

Sub-letting

Sub-letting or sharing of stand space with a third party is strictly prohibited without prior written consent from the organiser.

INTELLECTUAL PROPERTY & COMMUNICATIONS

Exhibitor content

All content displayed or distributed by exhibitors remains their sole property. The organiser may photograph or film stands for event documentation and promotional purposes. Exhibitors grant the organiser a non-exclusive, royalty-free licence to use such images for event communications.

DATA PROTECTION

Contact data collected on-site

Exhibitors who collect visitor contact details via badge scanning are solely responsible for complying with applicable data protection regulations (GDPR) in their subsequent communications. Skinobs is not liable for exhibitors' use of data collected on-site.

This policy is governed by French law. Any dispute will be submitted to the competent courts of France. Mediation is available as an alternative to litigation.

PARTICIPATION & CONFIRMATION

Acceptance

Speaker participation is confirmed by written acceptance of the organiser's invitation. By accepting, speakers agree to all terms set out in this policy.

Abstract & materials submission

Speakers are required to submit their abstract, presentation slides, and any accompanying materials by the deadlines communicated by the organiser. Late submissions may result in the speaker's slot being reassigned.

Expenses - not covered

Skinobs does not cover travel, accommodation, or subsistence expenses for speakers. Each speaker is responsible for arranging and funding their own participation logistics.

SCIENTIFIC INTEGRITY

Research standards

All contributions (oral, written, or visual) must meet the highest standards of scientific integrity. No communication may be presented unless the underlying research has been validated ethically and legally in accordance with national and international standards.

Conflicts of interest

Speakers must declare any conflicts of interest to the organiser in advance of the event. Where a genuine risk of conflict exists, speakers are expected to abstain from presenting on the affected topic. Any participant who identifies inappropriate conduct during the event should report it to the organiser without delay.

RIGHTS & INTELLECTUAL PROPERTY

Recording & replay

Sessions may be recorded and published in the event proceedings or as replay content. Speakers will be asked to confirm their consent to recording and distribution at the time of registration. Consent may be granted or withheld on a session-by-session basis.

Image & likeness

By participating, speakers authorise the organiser to use photographs and video footage of their presentation for event documentation and promotional purposes, unless they have expressly opted out in writing prior to the event.

Speaker content

All intellectual property in the speaker's presentation remains with the speaker. By participating, speakers grant the organiser a non-exclusive, royalty-free licence to reproduce and distribute the presentation within the event proceedings and official communications.

WITHDRAWAL & CANCELLATION

Late withdrawal

Speakers who need to withdraw from the programme must notify the organiser as soon as possible in writing. In the event of late withdrawal (less than 30 days before the event) where costs have already been committed by the organiser in relation to the speaker's session, the organiser reserves the right to seek recovery of those direct costs.

DATA PROTECTION

Personal data

Speaker data (name, biography, photo, organisation) may be published on the event website and programme for the duration of the event and up to 12 months thereafter. Speakers may request removal of their data after the event by contacting contact@skinobs.com.

This policy is governed by French law. Any dispute will be submitted to the competent courts of France. Mediation is available as an alternative to litigation.